Manders Law Limited is committed to protecting and respecting your privacy.
This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand how we will treat it, protect it and to understand more about your rights. By providing your personal information to us you are agreeing to us using your information as described in this policy.
|We or Us:||Manders Law Limited of 1 Cornhill, London, EC3V 3ND|
|Personal data:||Any data or information, in electronic or organised hard copy, that identifies you personally or which relates to you when you are identifiable.|
|Special categories of personal data:||Sensitive information relating to you, namely: health records; information regarding your sex life, sexual orientation, political opinions, religious or philosophical beliefs, racial or ethnic origin, trade union membership; and genetic and biometric data|
Personal data we process
Our lawful basis for processing your personal data and special categories of personal data (sensitive information)
How will we use your personal data
We use personal data processed by us for the following purposes:
Where we get your personal data from
Your data rights
Subject to certain exceptions, you may have the right, free of charge, to:
You simply need to contact us to exercise any of your rights. If we send any marketing emails, there will always be an ‘unsubscribe’ button.
As Solicitors, we have a duty to keep the affairs of our clients confidential. We may not be able to confirm whether we process your personal data or not if doing so may compromise client confidentiality or legal professional privilege.
For more information on your legal rights see the Information Commissioner’s website (www.ico.org.uk).
Retention of personal data
We are required by our insurers and regulators to keep files and personal data for minimum periods. We are not however permitted to keep personal data indefinitely or for longer than is necessary.
Our retention policy is that the minimum period we will keep files and other personal data relating to a legal matter is six years.
All our files and other documents containing personal data are destroyed securely.
Sharing your personal data
In providing legal services to our clients, we may need to share personal data with other professionals who we instruct on their behalf (e.g. barristers and doctors), third parties who are vital to a matter (e.g. the courts), providers of services that are necessary to progress a legal matter (e.g. to perform our client due diligence checks on clients). In addition, clients may instruct us to share their personal data with third parties such as family members or other representatives.
We may also need to share personal data with our regulators, insurers, and law enforcement agencies.
We use external auditors to review our files for training, compliance and quality.
Where we share your personal data with third parties, we will ensure that they have appropriate data protection arrangements in place.
Where we hold your personal data
Your data will be stored at our offices and on our IT equipment, or where your information is shared with a third party, at their premises or on their IT equipment.
Transferring your personal data outside of the EEA
Since we do not have offices outside England & Wales, we have no reason to transfer your personal data outside the European Economic Area unless you or a third party with whom we must share your personal data are based outside the EEA.
Where we use third party IT services (e.g. ‘cloud’ based software) we shall ensure that their data centres are either within the EEA or that there are lawful safeguards in place to protect your personal data to the same standard as if it were held within the EEA.
Data Protection Officer
We do not have a Data Protection Officer (DPO) but have appointed a Privacy Manager to implement our data protection policies and procedures. Our Privacy Manager’s is Mary-Ann Wright.
For the purpose of Data Protection legislation, the data controller is Manders Law Limited.
Complaints and questions
If you have a complaint or question about our use of your personal data, please contact in the first instance our Privacy Manager.
You may also make complaints direct to the Information Commissioner’s Office (web: www.ico.org.uk/concerns tel: 0303 123 1113).